Trello Alternative: More than just task boards

Trello is excellent for organizing cards on boards – straightforward, visual, and easy to adopt. It does not, however, offer CRM functionality, a sales pipeline, time tracking, or invoicing. Power-Ups can extend Trello, but they add cost and complexity without delivering a unified business platform. Service providers who outgrow Trello often find themselves adding a CRM, time tracking tool, invoicing software, and document management – ending up with five or six tools and no single source of truth for customer and project data.

cashwerk keeps the clarity of Kanban boards while adding the business capabilities service providers need. Projects use familiar boards and lists, but the same platform offers a full CRM, pipeline stages for sales, time tracking with direct billing, and GoBD-compliant invoicing. The AI assistant CASPER supports users across all modules. A lead becomes a contact, then a project, tracked hours flow into an invoice – all without switching tools or copying data manually.

For German businesses, compliance is built in. cashwerk is hosted exclusively in Germany and fully GDPR-compliant. Invoices meet GoBD requirements and support XRechnung and ZUGFeRD. Trello, as part of Atlassian, stores data in the US and cannot guarantee the same level of data sovereignty or compliant billing for the German market.

The cost difference is significant. Trello plus CRM, time tracking, and invoicing quickly adds up to 300 to 500 euros per month for a small team. cashwerk delivers boards, CRM, time tracking, invoicing, and AI in one platform for 249 euros per month for up to 15 users – transparent pricing, no Power-Up surprises, and everything integrated from the start.